Now Hiring Administrative Assistant and Seeking Referrals

Less than a year after hiring several editorial assistants and a social media and marketing manager, I’m growing and hiring for Mary Kole Editorial again! Now I’m looking for a dedicated administrative assistant to help me with the day-to-day logistics of my business. This will be a part time position (20 hours or so per week, unless need increases).

I’m also looking for editors, ghostwriters, and proofreaders for referrals of overflow work. I find myself turning work down if a project isn’t a perfect fit for my team, and would love some qualified editors and proofreaders to recommend. Sometimes my clients also look for ghostwriters. This is an opportunity to receive referrals. I’m especially looking for excellent proofreaders, ghostwriters, and editors who specialize in non-children’s fiction.

I’m looking for my right-hand guy or gal to help me with my growing business, so that I can do the editorial work I love more easily!

This remote position is perfect for someone who has experience as a support person and administrative assistant, either in the corporate or start-up space. Maybe you want extra income as you work on your own writing, or need to work from home.

Ideally, your skills and attributes include:

  • Clean written communication–you will be writing on my behalf sometimes, and that means clear, error-free, delightful copy
  • Time management and dedication to deadlines
  • Ability to set, then meet or exceed expectations
  • Clear communication with me about timing and progress
  • The ability to follow instructions but largely work independently and take initiative
  • Reliability and trustworthiness, you will be privy to sensitive business information
  • Proactivity and love of learning–if you don’t know how to do something, you will seek out additional resources, learn what you need, and enjoy the process
  • Familiarity with the Google suite of productivity tools, especially spreadsheets, Dropbox, DocuSign, and Slack
  • Some basic graphic design skills using Canva and templates
  • Commitment–I put a lot of energy and passion into my working relationships, and I’m only looking for people who could see being available for a minimum of two years, ideally more

Projects will include:

  • Tracking and following up with potential client inquiries
  • Bookkeeping, issuing client agreements, generating invoices, and tracking payments
  • Reaching out on my behalf to marketing opportunities
  • Responding to inquiries on my behalf
  • Helping set up and update various marketing elements like email newsletters and webinars

This is not an editorial position, unfortunately, but I welcome applicants who are interested in the publishing business, as we will invariably end up discussing the industry and various client and project needs.

Starting pay is $15/hour with the opportunity to grow, and my needs will start at 20 hours a week (as a minimum, never less) though they  might increase to up to 29 hours a week. You will be a 1099 contractor for tax purposes (responsible for withholding your own income taxes and reporting them), rather than a W2 employee. Please understand that I am not in the position to offer employee benefits, like health insurance. This is an opportunity for US-based candidates only for legal reasons. (I sadly had to turn down many qualified editorial applicants from abroad during my last hiring event.)

I’m looking for cover letters and resumes sent in the body of an email or as an attachment. Please use the subject line “Assistant Application” and send to mary@kidlit.com. The deadline for applications is Friday, June 7th, 2019 at midnight, Central. The next step is a phone interview for qualified candidates. Since we will be working very closely together, the personality fit factor is important here. I welcome all applicants! The position would most likely start at the end of June or beginning of July.

If you’re interested in being an editorial, ghostwriting, or proofreading referral, please use the subject line “Editorial Referral” and send to mary@kidlit.com. There is no deadline on this request.

Surprise! Welcome Finn!

Here’s a post that I’m thrilled to write. On February 7th, we welcomed Finn Mikhail Macdonald to the world. He joins big brother, Theo, who is three years old today.

Those who’ve been following know that our daughter, Nora Pepper, died in December 2017 after being born with a very rare and completely surprising birth defect. But my husband, Todd, and I knew we weren’t done building our family. Or so we hoped. We never learned our recurrence risk for Nora’s condition, despite doing whole genomic sequencing, the most comprehensive option available. Our odds were either 1 in 4 of a repeat (if the condition was inherited), or 1 in a billion (if it was a random mutation) of being struck by the same lightning twice. But there was no way to close that gap.

When you’re hit with such a devastating loss, and medical uncertainty, you can’t help but think, “Was our healthy child the fluke? Or was our unhealthy child the fluke?” And then, “Could we go through this again, if it happened? Are we brave enough to try?”

Well, we tried. And the pregnancy was its own special kind of hell, because Nora’s condition doesn’t show up on imaging or any kind of prenatal testing (since we never found the gene responsible, we had nothing to test for).

So I had to basically have a baby and see if it … worked. Brutal.

Happily, Finn seems healthy, as far as we can tell. He’s very different from our sweet Nora. He cries, he eats (and eats!), he opens his eyes, and he seems very engaged with the world around him. In other words, a typical newborn, just like Theo was.

The second Finn was born and screamed and latched immediately, a huge weight was lifted. Worry and heartbreak that I didn’t even realize I’d been carrying around for so long dissipated. I can’t describe how happy we were, and still are, to have this beautiful new creature join our family.

To be totally honest with you, the end of 2017 and into 2018 was devastating. Not only did we have the worst surprise of our lives when Nora was born and passed away in December 2017, but I lost my dad to cancer in March 2018. This was also a surprise. He sincerely thought he had more time. They both departed way too soon. It was too much. I was numb for about six months. That’s why Finn has the middle name Mikhail. That was my father’s name, the Russian version of Michael.

At least our Finny has two amazing guardian angels watching over him.

And, of course, two furry ones. (Token pug picture of Olive and Gertie…)

Thank you to everyone for following this saga. I kept the pregnancy a secret for the most part. I learned the hard way not to count my chickens. Hearing congratulations for Nora and then condolences two weeks later was very hard. So I didn’t want to say boo about a baby until there was one. Well, boo!

It was such a thrill to have the same photographer who took our Nora pictures, Sarah Ann Photography, back to chronicle this new arrival. We also got to share Finn with the incredible NICU doctor who cared for Nora, which felt so gratifying. It was such a wonderful way for things to come full circle. I hope that now we can close out one tumultuous chapter of our lives, and begin an exciting new one.

Remembering Nora Pepper

Today, on what would’ve been her first birthday, I’m remembering my daughter Nora Pepper. For those of you who don’t know, Nora was born with a very rare birth defect on this date, November 30th, in 2017. It was a complete surprise to us because her condition didn’t show up on prenatal imaging or testing. Unfortunately, hers was a terminal diagnosis. She died on December 16th, 2017.

It’s so amazing to us that we were able to capture a few precious and irreverent moments of us as a family of four. I’m holding Nora, who is six days old, and my husband, Todd, is reading to Theo, then 21 months.

The Taboo of Baby Loss

We had a little more than two weeks to create memories as a family, and include our son, Theo, then 21 months, in Nora’s short life. During that time, we hired a professional photographer, the wonderful Sarah Wroblewski of Sarah Ann Photography, to come take pictures in our home. Now that Nora is gone, these pictures have become touchstones for our family that we will treasure forever. That sounds like such a cliché, but in this case, they really are all we will ever have. They mean everything to us.

We had our favorites made into a photo album. (In the blur of grief, I just sent a big batch to Shutterfly and used their “I don’t care, just make me an album” service. It actually worked out better than expected!) Our photographer gifted us with an absolutely stunning album as well. This morning, we sat together as a family and showed both off to Theo, then talked about his sister and how much we love and miss her. The photos will be part of our tradition on her birthday for the rest of our lives.

The last year has been difficult but, ultimately triumphant. Theo is an utter joy to us, now a wild and rambunctious 2.5-year-old. We savor even the most mundane moments with him in ways that we didn’t before. My relationship with Todd, my husband, is stronger than ever. I’ve done a huge amount of inner digging, and grown into a person I never would’ve been without this experience. The editorial business is thriving and I get to do what I love every single day.

Another facet of the last year has been connecting with other loss parents. The “Dead Baby Club,” as I jokingly call it, is a club nobody ever wanted to be in, but we are. After I posted about Nora’s death, I heard from so many of you who’ve lost pregnancies, babies, or children. Nobody talks about this kind of shattering loss. Children aren’t supposed to die. It breaks the natural order.

But they do. Sadly, so sadly, they do.

When this tragedy happens, parents sometimes feel alone because it’s too terrible, too impossible to talk about. The world wants to shield its eyes and pretend. There’s a cultural taboo surrounding the topic. So, all too often, we suffer in silence, except when we meet another family in our shoes.

I love this picture of Nora. It’s a reminder that her short life was filled with all the love we could possibly give. Whether she knew it or not, she was never alone.

Coming Together

This has gotten me thinking about community, and reaching out to other loss families who have experienced the unimaginable. I remember what it was like to be broken open in the most vulnerable moment of my life, sitting there in the hospital that Monday evening, and learning that Nora would absolutely die. There’s just not a lot of support for a family on that horrible day.

As the anniversary of Nora’s birth and death rolls around, and I’m thrust back into these memories, I want to tell you about a cause that means a lot to me, if you’ll listen. This year, my family has made a donation in Nora’s honor. I’d love for you to join us, if you feel at all compelled. While I can’t personally be there to support families facing baby loss as it’s happening to them, there’s an organization that does just that.

And it does something else incredible. It provides them with tangible memories of a life gone too soon: those same kinds of photographs that mean the world to us now.

A Request in Nora’s Honor

Now I Lay Me Down to Sleep is a nonprofit organization that you may never have heard of. I hope that’s because you’ve never needed them. They service any parents in a hospital setting who are facing stillbirth or neonatal death. They provide a network of photographers who will come at no charge to the family, at all hours of the day and night, and take pictures of the baby and family. These pictures are usually heart-wrenching. But beautiful. And oh-so-significant to families who may only get to spend a few precious moments with their babies.

My family didn’t personally use their services. We brought Nora home initially, because we didn’t know exactly what was wrong. We had photographs taken there. But if we’d spotted her condition earlier, we probably never would’ve left the hospital. From experience, I know how amazing it is to have pictures of my baby. I never thought I’d lose a child. But families experience it every day. Now I Lay Me Down to Sleep serves them in their time of most desperate need. It supports photographers who volunteer their time and talent to step into the worst moment of a person’s life. Think about walking into that room for a moment.

Please excuse me for using my platform for a cause. But I want to help Now I Lay Me Down to Sleep and enable them to do their very important work, if I can. If you feel so compelled, please make a donation to Now I Lay Me Down to Sleep in Nora Pepper Macdonald’s name, or the name of any other child who survives only in your heart.

We’re thinking about you today and every day, baby girl!

Seeking Editorial Assistant: Mary Kole Editorial is Hiring!

Updated: THIS OPPORTUNITY IS NOW CLOSED TO APPLICANTS. THE POST REMAINS FOR REFERENCE ONLY. THANK YOU!

Whew! The time has finally come for me to train and work alongside a talented and passionate fiction expert in my editorial practice. Business is booming and I would love to expand my offerings and availability with a specialist in proofreading and manuscript analysis.

I will continue to be the primary editor on every project, but I am looking for someone to do proofreading work, research comparative titles, and otherwise support me and my clients. I will train you in my editorial approach, including the concept of interiority, so that you may become proficient in applying my principles to manuscripts down the road.

Familiarity with my work is a big plus. Ideally, I am looking for a long-term relationship with the right individual.

About You

The ideal candidate must be well-read in the current marketplace, with a focus on picture books, middle grade, and young adult, but, ideally, with wide interests elsewhere as well. I work on genre and literary fiction outside of the kidlit space, and have recently been doing a lot of narrative nonfiction, for example. The ability to reference contemporary published titles in an informed way is key. (The ability to read quickly while retaining information is also a huge bonus!)

Proofreading is a large component of the job, so the ideal candidate will be proficient in grammar, usage, and formatting. English training at the college level (or above) will be given top consideration. Also key is the ability to summarize what you’re reading so that we can discuss projects. Eventually, providing micro- and macro-level feedback will become a bigger part of your role. In terms of editorial work, you must already have some affinity for giving constructive response to writing in progress, but this skill will be developed according to my editorial philosophy.

From a logistical standpoint, I’m looking for someone with good time management skills, who is very communicative, can set and then meet (or exceed!) expectations, and is otherwise honest, punctual, and responsible. You are going to be a key part of my business, and so I want you to think of this as more than just a side-hustle.

Just the Facts

It’s okay if you’re still a student, but I hope to work with someone who has a good handle on their other time commitments. Student schedules tend to fluctuate, but reliability and availability are key for me. I’m busy year-round!

I love entrepreneurial, self-starting personalities, but I ask that you not engage in any other freelance editorial work during your tenure at Mary Kole Editorial. It’s perfectly fine with me if you have another job, even in a related field, but you will be contractually excluded from acting as direct competition.

Pay is hourly, and you can expect to work up to 20 hours per week, but the ideal candidate would have bandwidth for more hours, if needed. I can guarantee 10 hours of paid week per month during our training, though my goal is to transition to approximately 20 hours (or more) per week.

Training is paid, and there is a 30-day probation period before the official hire. The pay is $16 per hour with room to grow, paid twice a month. You are a 1099 contractor responsible for filing your own taxes. Unfortunately, I am not in the position to provide any employee benefits.

I am looking for US-based candidates at this time, who are able to legally work in the US. Within that parameter, the job can be performed remotely from anywhere, though I will ask that you be available for check-ins with me during my business hours. I am on Central time. I do not discriminate against anyone who wishes to apply–all are welcome! The only necessary tools are a computer with Microsoft Word and Internet access…as well as your passion, knowledge, willingness to learn, and creativity, of course!

How to Apply

Please write a cover letter that explains why you’d like to work as my editorial and research assistant. Make sure to discuss your most relevant experience and how it qualifies you. Include a recent resumé. Be sure to note your availability and location. I’d prefer if you copy and paste this information into the body of an email. Yes, I’m evaluating how well you follow directions.

I hope to use the month of August to make a decision, but depending on response volume, I reserve the right to go into September! I will respond to every submission, but please give me up to two weeks after the deadline for applications, below, before checking in. The next phase of the process will involve a phone interview and sample editorial work.

THANK YOU FOR THE INCREDIBLE INTEREST! THIS OPPORTUNITY IS NOW CLOSED TO APPLICANTS.

I can’t wait to work with you!

Callout for Successful Query Letters!

Have you gotten an agent or a publishing deal with a compelling query letter? Would you mind sharing that letter with me so that I can use it in a very exciting class that I’m teaching? (I can’t reveal the class just yet, but stay tuned for news this fall.)

I am always on the lookout for awesome examples of query letters, but I obviously can’t use a query from my agenting days without the author’s permission. If you’d be willing to generously allow me to reprint your query in an online class and discuss its strengths, I would be so grateful! (I’ll even throw in access to the online class for free to the writers whose queries I end up picking!)

This callout is for queries you’ve used successfully to get an agent or a publishing offer. They can be in any category or for any genre.

Please email them copied and pasted or as attachments to: mary at kidlit dot com

Thank you so much for your willingness to share your awesome queries with the next generation of aspiring writers!

Seeking Writing Service Providers!

Do you (or someone you’ve worked with) provide non-editorial services to writers? Services can include:

  • Graphic/cover design
  • Book layout
  • Formatting for Kindle/ebook publication
  • Book production
  • Self-publishing consulting/services
  • Marketing/PR
  • Social media support
  • Ghostwriting
  • Illustration

This is an opportunity to be included in a resource guide.  I’m always getting requests for ghostwriters, cover designers, book formatting, etc.

Please contact me at mary@kidlit.com or leave links in the comments. For all service providers, I will ask for examples of successful work you’ve done, so be prepared to talk about your services, your experience, and give a sense of your pricing. If you’re a writer who has used a service that you are THRILLED with, please spread the good word and let me know. Thank you so much.

The Beautiful Life of Nora Pepper

Hello, dear readers! Before Thanksgiving, I wrote about the upcoming addition to our family, a little girl that was born on November 30th, to join big brother, Theo, 21 months. I’ve always been very honest, as a person. And I’ve always shared what I’m going through on the blog. Like the loss of my beloved cat Sushi, or the fertility journey we took to start building our family. Not only is it therapeutic for me, but I genuinely believe that truth brings people together and helps us all feel a little less alone.

It is with deep, deep regret that I’m sharing the following news.

When we brought our beautiful Nora Pepper home, she was extremely lethargic. We had the doctors in labor and delivery, several pediatricians, a home health nurse, and a lactation consultant on our team, and they all said she was just sleepy because she was born at 37 weeks. That can take a lot out of a gal! They all told us, “In the magic of time, she will wake up.”

And in 99.99% of babies, they would’ve been right. There’s an expression in medicine: “If you hear hoofbeats, don’t think of zebras.” Doctors advised us as if we had a horse, but we actually had a true blue zebra on our hands. A week later, Nora was still not waking up to ask for food, and feeding her from a bottle was an hourlong ordeal every three hours. She was only taking 1.5 ounces each time, and barely. Her weight was down. I had a sinking feeling all along in my mother’s heart, and I finally insisted that we go to the hospital. Luckily, we live 15 minutes from Children’s Minnesota, a world-class facility that sees a lot of very complex neonatal cases.

After ruling out any acute causes of lethargy, like infection, we were left with something much more devastating. A chronic condition. Physically, our wonderful Nora was absolutely perfect. Everything was formed beautifully. And I’m not just bragging as a proud parent about her ten elegant fingers, her curly eyelashes, or the softest newborn hair I’d ever kissed. We had all the x-rays and MRIs in the book, and she was physically flawless.

But due to a rare, random, and terribly cruel congenital condition, Nora had a pattern of brain wave activity that was incompatible with life. Or at least a life that involves any cognitive awareness whatsoever. It’s likely that her brain was built like this from the start, had never functioned in any other way, and never would. The evidence-based data on this type of brain wave pattern is invariably grim. In short, this state has been described  as “the worst pattern short of electrical silence” and “a preterminal finding”.

We took Nora back from the NICU, and we had two beautiful days with her. Our plan was to repeat the brain scan after a week and enter hospice care at home if the findings were the same. Nora had other ideas, and she let us know that she was ready to go ahead of schedule. We spent our last hours together as a family, making sure that all she ever knew in her brief time was pure love. She passed peacefully in our arms on December 16th, 2017.

I believe in miracles. I do. Snow on a quiet morning is a miracle. My son’s laughter is a miracle. The overwhelming love and gratitude I feel for Nora, even as her condition has put me on the loneliest and most difficult road I’ve ever walked, is a miracle. Unfortunately, there was not going to be a medical miracle. The sad but simple truth is that, Nora never would’ve been able to experience all of these things about life that are miracles. Not in this case. Even in the magic of time, she never would’ve woken up.

My husband, Todd, and son, Theo, and I are tremendously blessed. We have the support of friends and family, we both have meaningful work to help us feel human, we’ve found strength we never knew existed inside ourselves. Because Nora’s prognosis is so rare and so dire, we were invited to participate in a comprehensive research study where her entire genome was sequenced. We didn’t end up finding out if her condition was genetic or due to some very nuanced brain anomaly, but maybe, in some small way, she will help another family down the road because of what the research team can learn.

Her diagnosis was Ohtahara Syndrome (Early Infantile Epileptic Encephalopathy), and while it can have many causes, it’s most likely random, and about 80% of families never learn the exact reason behind it. This has been a bitter pill to swallow, especially with such a rare syndrome and drastic presentation, but it helps to know that we are not alone.

This is a post I never thought I’d have to write. All any of us can do when the road turns dark is to keep going. I’m grateful for the opportunity to call Nora Pepper Macdonald my daughter. She always will be. Even as my heart is broken, it is somehow more full than ever. If you’re reading this, you’re part of why. Thank you for listening to our story.

Credit for these beautiful photographs belongs to Sarah Ann Photography, and they were taken before we found out. We are thrilled to have these treasures, we will cherish them for the rest of our lives.

People have been asking, so we’ve decided to encourage friends and family to make a donation to the Children’s Hospital and Clinics Foundation. The incredible people of Children’s, from her neonatologist to her palliative care nurse, were some of the most outstanding human beings we have ever met. We never felt alone for a moment, and we still don’t. You can designate your donation to a specific care area. We would prefer the Neonatal Program, the Neuroscience Program, or the Pain, Palliative and Integrative Medicine Program. Or you can give to a fund for urgent hospital and patient needs. Children’s wasn’t able to help Nora due to her prognosis, but it is our dream as a family that they may help others in her honor. Please be sure to let them know that you are giving in memory of Nora Pepper Macdonald. If you are so compelled, please donate online, or call them at 952-992-5509.

Gratitude and Rest

The holidays always seem to put people in a reflective mood, and I am exactly that kind of sap! So if you want hardened writing advice for the next few weeks, you are out of luck.

The holidays are upon us and this year, I have so much to be grateful for.

No joke, my gorgeous blog readers, I have had the best personal and professional year of my life: We built basically a new house in a four-month renovation; my son, Theo, continues to be a daily joy; I got back to conference speaking, which was always a deep love for me; I was lucky enough to work with over 300 talented freelance editorial clients, and they continue to sign with agents and sell books and otherwise made me very proud; and we started on the journey to expand our family.

A baby girl is joining us in December. Terrible time of year to meet the ol’ health insurance deductible, of course, but we couldn’t be happier! This was the year that all my dreams came true, honestly.

I’m taking some time away in December to do the newborn thing again, but I am one of those terrible people who can’t sit still, so I will have a limited slate of clients continuing with me. The blog may be a bit quieter, or my updates might happen at 2 a.m. Who knows?! After that, it’s back to business as usual in January, helping writers everywhere make their dreams come true for 2018!

I’ll send out an email blast once I’m back to scheduling my regular slate of clients, so if you’d like periodic updates, sign up in the sidebar.

Happy Holidays to you and yours, and I wish you blessings and joy this season. Now let’s eat some pie.

Picture Book Self-Publishing Resources Callout

Hey lovely readers! I work with a lot of clients as a freelance editor who are looking to publish their picture books independently. They often ask me for resources to help them with their endeavor, and so I’m compiling a list. For this particular list, I’m looking for services specific to picture books.

Where you come in: Have you personally worked with any self-publishing service provider to produce your independent picture book? Did you have a good experience?

I’m looking to hear about:

  • Typography and layout designers
  • Printers
  • Cover designers
  • Hybrid publishing houses
  • Marketing services

I am looking for personal experiences here. For this reason, I am obviously much less inclined to hear from PR people and representatives from various companies and publishers.

Please leave some testimonials and links in the comments for me to research, or email me at mary at kidlit dot com. Thanks so much for your help!

Critique Connection

Every once in a while, I open up the blog to a Critique Connection in the comments. A lot of writers have reported finding critique partners or groups this way. I haven’t done it in a while, so I figured, why not?

Here’s what you should leave in the comments:

  • The category of your WIP (picture book, middle grade, etc.)
  • Genre, if applicable
  • Whether you’re looking for another set of eyes for your current project, or a longer-term critique relationship
  • How to reach you (I’d suggest formatting your email like this: mary at kidlit dot com, just to discourage spam)

Good luck potentially connecting with some like-minded writers! I hope you find your next critique partner here.

Want to add a professional perspective to your critique arsenal? Read about my editorial services.